Once you’ve reached a decision, communicate the outcome to the employee clearly and respectfully. Consider meeting with them face-to-face if possible, and be sure to provide a written copy of the decision for their records. During the meeting, present the evidence and allow the employee to explain their side of the story. While time theft is a serious offense, consider any extenuating circumstances that could have contributed to the employee’s behavior. Document their responses and keep a record of the conversation. Step 5: Follow company procedures Customizable user permissions: Designate who can approve or modify time entries for better oversight. Customizable break, paid time off (PTO), and overtime rules: Create minimum and maximum amounts for each—including whether they’re paid or unpaid. To make the process even more streamlined, try an assign tasks with code numbers that employees can note down in their timesheets. This way you can know how much time employees spend on specific tasks which will help you analyze the data better for planning future task schedules.

Incorrectly logging breaks. An employee who intentionally fails to log out for a rest or lunch break might make it seem like they worked through the break or took a shorter break than they genuinely did.Time card fraud, sometimes called timesheet fraud, occurs when an employee misrepresents or manipulates their work hour records to earn money for time they didn’t work. It’s a serious ethical breach and, in most companies, a violation of workplace policies.

In this free monthly timesheet, the “Month” field automatically inputs the current month. You can change this manually by entering any date of the month you want to create a timesheet for. There are no laws against time card fraud for private businesses in the United States, and it’s generally treated as a disciplinary issue.Time Doctor can also take screenshots of the employees’ screens at random intervals during their work hours to make sure they’re working. You can turn off this feature if you wish. If you do use this, we recommend that you inform your employees that you are taking screenshots. Beyond these features, Connecteam also has an in-app chat for real-time team communication, employee scheduling tools, and much more. Lying on a time card is a form of time theft and can result in significant disciplinary action under most employment policies. It’s common for employees to get fired when their employer finds out about their actions. Like a daily timesheet template, the timeline daily report gives you a detailed breakdown of all the work your employees have done in a day – you’ll know what tasks were worked on, by who and for how long.

Although using a time card calculator is a speedy and time-efficient way of calculating work hours, this process can be automated and simplified even further with an all-in-one app.

Now that you’ve got your free timesheet template ready, it’s time to introduce it to your employees and make the entire process as seamless as possible. ENGAGE 2023 Smartsheet ENGAGE brings together our global customers, experts, and partners to share their experiences, ideas, and best practices. Learn more While some organizations still use paper timesheets, most have switched to online timesheets for their ease of distribution. Also, if a worker does some overtime then it is also added. It is a systematic way to calculate wages. Even more, it is convenient, professional, and 100% accurate. This template can be developed in Word, PDF, or Spreadsheet format. Sometimes, it is also printed on paper.

Our One-time card is a virtual single-use card to shop at any VISA card-accepting online store in the UK.* You can upload an online spreadsheet on a shared work account like Google Docs or Dropbox where each employee has access to the spreadsheet at all times. Content Center Articles and guides about project management, collaboration, automation, and other topics to help you make the most of the Smartsheet platform. Explore the Content Center A time card is actually a template that holds the weekly working hours record of workers. There are five things included in this timesheet.This difficulty has massive implications when the updates are seen too late and the employee has already been billed for a lower amount of hours than actually worked. 4) It’s difficult to assess productivity Sure, Excel timesheets provide managers with all the hours workers have worked in a particular week or month, but it’s too much data to go through at once. Automated timesheets: Connecteam will gather employees’ time entries and automatically generate digital timesheets you and your team can review. Export these to your payroll system or use one of Connecteam’s payroll software integrations for easy processing.